Retail Store Management System
Complete retail store management with POS terminal, barcode scanning, double-entry accounting, inventory with stock takes, HRM with commission tracking, purchase orders, customer statements, 46-permission RBAC with 4 roles, and 41 configurable settings.
Smart Dashboard & Business Intelligence
Get a real-time overview of your entire retail business from a single screen. Four KPI cards show today's sales with transaction count, monthly revenue with percentage change vs. last month, net profit (sales minus COGS minus expenses with color-coded positive/negative), and low stock item count. Quick stats display total products, customers, monthly purchases, and monthly expenses. Interactive Chart.js visualizations include a 7-day sales bar chart and a 6-month cash flow comparison (income vs. expenses). Data tables show top 5 products by quantity sold, top 5 customers by spending, last 8 activity entries, expiring products, recent sales, and low stock alerts.
Explore DashboardPOS Terminal with Barcode Scanning
Process customer transactions with a professional split-screen POS interface. The left panel provides product search by name, SKU, or barcode, category filter tabs, and a clickable product grid. The right panel displays the cart with quantity controls, discount input (percentage or fixed), customer selector, payment method choice (Cash, Card, Bank Transfer, Credit), paid amount entry with automatic change calculation. Each sale auto-generates an invoice number, decrements stock, creates stock movement records, posts double-entry journal entries (debit Cash, credit Sales Revenue, debit COGS, credit Inventory), and triggers notifications for large sales or low stock. Session management tracks opening/closing balances with cash reconciliation.
Explore POS ModuleInventory & Stock Management
Track every unit in your store with real-time inventory management. The inventory dashboard shows total stock value, low stock count, and out-of-stock count. Filter products by stock status or expiry date (within configurable warning period). The stock movements module records every change — sales (out), purchases (in), and manual adjustments — with before/after quantities, reference numbers, and the user who performed the action. Conduct physical stock takes: count items, enter physical quantities, and the system automatically reconciles discrepancies by updating stock and creating adjustment movements. Expiry tracking alerts you to products nearing their expiry date.
Explore Inventory ModuleDouble-Entry Accounting & Expenses
Maintain professional financial records with a full double-entry accounting system. A hierarchical chart of accounts covers Assets (Cash, Bank, Inventory, Accounts Receivable), Liabilities (Accounts Payable, Tax Payable), Equity (Owner Equity, Retained Earnings), Revenue (Sales Revenue, Other Income), and Expenses (COGS, General, Rent, Salary, Utilities). Journal entries are auto-created for every POS sale, purchase receipt, and expense — or create manual entries with debit/credit validation (rejects unbalanced entries). The Profit & Loss report shows revenue, COGS, gross profit, expenses by category, net income, discounts given, and taxes collected over any date range.
Explore Accounting ModulePurchase Orders & Supplier Management
Manage your supply chain with a complete purchase order workflow. Create purchase orders with supplier selection, line items (product, quantity, unit cost, tax rate, expiry date, lot number), discount, and paid amount tracking. When a purchase is marked as 'Received', product stock is automatically increased, cost prices are updated, stock movement records are created, and a journal entry is posted (debit Inventory, credit Cash/Accounts Payable). Payment status is auto-calculated (Paid, Partial, Unpaid). Reference numbers are auto-generated (PO-000001). Supplier records store contact details and purchase history.
Explore Purchases ModuleHRM, Performance & Commission Tracking
Manage employees with a built-in HRM module. Record position, department, salary, commission rate, sales target, and hire date — with optional linking to system user accounts. The employee performance dashboard shows monthly sales total, transaction count, commission earned (sales × commission rate), and target progress percentage. Track which cashier processes the most sales, who meets their targets, and calculate commissions automatically. The Employee Performance Report provides a date-range comparison of all staff with sortable metrics.
Explore HRM ModuleCustomers, Statements & Invoicing
Build lasting customer relationships with comprehensive customer management. Store contact details, addresses, tax numbers, and credit limits. View purchase history and total spending for each customer. Generate printable customer statements with date filtering — showing all transactions, amounts, payments, and balance due. Print professional invoices with your company branding (logo, name, address, phone, email, tax ID), itemized products with tax breakdown, payment details, and custom footer text. Support credit sales with due amount tracking.
Explore Customer ModuleReports, Security & Administration
Make data-driven decisions with five comprehensive reports: Sales Report (daily breakdown with revenue and profit), Top Products (top 50 by quantity with revenue and profit), Employee Performance (sales, transactions, commissions, target progress), Inventory Report (stock levels, low stock, expiring, total value), and Profit & Loss (income statement with expense categories). The system includes 46 granular permissions across 4 roles, activity logging with IP and user agent tracking, in-app notifications for large sales and low stock, 41 configurable settings across 8 groups, CSV export for 5 modules, barcode label printing, and profile management with avatar upload.
Explore Reports & AdminAll Modules Included
Everything you need to run your retail — all in one powerful platform.
Why Choose This Solution?
We don't just build software — we build solutions that grow with your business.
Complete POS System
Full-featured POS terminal with session management, barcode scanning, multi-payment support (Cash, Card, Bank Transfer, Credit), discounts, customer selection, and automatic change calculation. Every sale auto-generates invoices, updates stock, and posts accounting entries.
Real-Time Inventory Control
Track every stock movement with a complete audit trail. Conduct physical stock takes with automatic reconciliation, set low stock thresholds with alerts, track product expiry dates, and view total inventory value at a glance.
Double-Entry Accounting
Professional financial management with hierarchical chart of accounts, automatic journal entries for sales/purchases/expenses, manual entry support with debit/credit validation, and a comprehensive Profit & Loss report.
HRM & Commission Tracking
Manage employees with salary records, commission rates, and monthly sales targets. The performance dashboard shows each employee's sales, transactions, commission earned, and target progress — helping you reward top performers.
Customer Statements & Invoicing
Generate printable customer statements with transaction history and balance due. Print branded invoices with your company logo, itemized products, tax breakdown, and custom footer text. Support credit sales with due tracking.
Enterprise-Grade Security
46 granular permissions across 4 system roles (Admin, Manager, Cashier, Employee) with customizable role-permission matrix. Full activity audit trail with IP logging, in-app notifications, and 41 configurable settings across 8 groups.
Frequently Asked Questions
Got questions about Retail Store Management System? We've got answers.
The POS has a session-based workflow. Open a session with an opening cash balance, then search/scan products, add to cart, select a customer (optional), choose a payment method (Cash, Card, Bank Transfer, or Credit), enter the paid amount, and complete the sale. The system auto-generates an invoice, decrements stock, creates stock movement records, posts double-entry journal entries, and sends notifications for large sales or low stock. Close the session with a closing balance for cash reconciliation.
Every stock change is tracked with a movement record showing type (In/Out/Adjustment), quantity, before/after stock levels, reference, reason, and user. Stock is automatically updated when sales are processed (Out) or purchases are received (In). You can also make manual adjustments for breakage, theft, or corrections. Physical stock takes let you count inventory and the system reconciles discrepancies automatically.
The system includes a full double-entry accounting module with a hierarchical chart of accounts (20+ pre-configured accounts across Asset, Liability, Equity, Revenue, and Expense types). Journal entries are auto-created for every POS sale (Cash/Revenue/COGS/Inventory/Tax), purchase receipt (Inventory/Cash), and expense (Expense/Cash). You can also create manual journal entries with debit/credit validation. The Profit & Loss report shows revenue, COGS, gross profit, expenses by category, and net income.
Each employee record includes a commission rate (percentage) and a monthly sales target. The system tracks all sales processed by each employee's linked user account. The performance dashboard shows monthly sales total, transaction count, commission earned (sales × rate), and target progress (sales ÷ target × 100%). The Employee Performance Report provides a date-range comparison across all staff, sorted by sales.
The system includes 46 granular permissions organized into 15 modules (Dashboard, POS, Sales, Products, Categories, Inventory, Purchases, Suppliers, Customers, Employees, Expenses, Accounting, Reports, Settings, Users). Four default roles: Admin (full access, bypasses all checks), Manager (all except user deletion and settings editing), Cashier (POS, view sales/products, view/create customers), Employee (view products, inventory, customers). Permissions are fully customizable per role via the Role Permissions page.
Yes! You can print barcodes for individual products by clicking the barcode icon on the Products page. For bulk printing, select multiple products using checkboxes and click "Print Labels" to generate a print-optimized label grid (3 columns) with product name, visual barcode (generated by JsBarcode), and selling price. Barcodes are auto-generated if not provided (prefix + 9 random digits).
Navigate to a customer's profile and click "View Statement". The statement shows company details, customer information, summary cards (Total Sales, Total Paid, Balance Due), and a transaction table with date, invoice number, status, amount, paid, and due columns. Filter by date range. Click "Print Statement" for a print-optimized layout. Credit sales show the due amount in red.
Backend: Laravel (PHP 8.2+), Database: MySQL/MariaDB, Frontend: Blade templates with Tailwind CSS and Alpine.js, Charts: Chart.js, Barcodes: JsBarcode, Authentication: Laravel Auth with RBAC. The system requires no build step — all frontend assets are loaded via CDN. Fully compatible with XAMPP, WAMP, or any PHP hosting environment.
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